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TASA 2022 Schedule

Dear Frankie,

Thank you for registering for an exhibit booth at the 2022 TASA Midwinter Conference! To ensure that we can make final preparations to host your company as an exhibitor, please provide the requested information by the following deadlines. To do so, you must log into TASA's Member Services Center to access your company's Booth Description and Badge Assignments page. You may need to click on the link after you've logged in to access the page.

Deadline: 5 p.m., Thursday, December 9
Booth Description: So that your booth can be listed in the conference mobile app, please provide a short description (approx. 80 characters) of the services or products your company offers. When the app has been made public, you will have the opportunity to expand your description and upload additional information.

Deadline: 5 p.m., Monday, January 3
Badge Assignments: No one will be allowed to enter the exhibit floor without a badge, so please provide the names of the individuals from your company's contact list who will need badges for the Midwinter Conference. Exhibitors who do not submit their names by the deadline will have to wait in a potentially long line before setting up their booths.

  •   If the person designated in TASA s Member Services Center as Main, Purchaser, and/or Sales will need a badge for the show, please be sure to select the check boxes next to the appropriate names in the contact list in the Member Services Center.

  •   If you need to add a name(s) to your company list, you must first create an account (profile) in the Member Services Center for each new person by clicking the "Create A Profile" button at the bottom of the contact list. Each account requires a name, phone, email, and title. If there is already an account with any of the email addresses you enter, it will not allow you to create a duplicate account. Adding individuals to this list is the only way to get a name badge for an exhibitor. (Please note that TASA will not send email solicitations to individuals on your company list or share the email addresses.)


Deadline: 5 p.m., Monday, January 3 Exhibitors presenting, preparing, or providing food to show attendees must obtain a temporary food service permit. The City of Austin requires the permit be obtained through TASA (who is the event organizer and completes pages 1-3 of the application). As the "Booth Responsible Party" the exhibitor must complete pages 4 and 5 and submit to TASA by January 4, along with a check in the amount of $150. No home-prepared foods are allowed. Access the food permit application. As the show organizer, TASA must submit the application to ATCHHSD. Any applications received after January 3 will be assessed an additional $150 processing fee. We cannot guarantee applications received after January 3 will be processed in time for the conference.

Attendee Lists
TASA will send you a preliminary conference attendee list the week of December 13. A second, updated list will be sent after online registration closes (January 21). A final list that includes on-site registrations will be sent in mid-February. Our list does not include email addresses. Any solicitation you receive offering an attendee list for this conference is a scam. This list has not been shared with anyone and is not for sale.

Booth Location
You can find your booth location using the search tool in the upper left corner of the online floorplan.

Booth Teardown
Please ensure your on-site representatives know that your organization has agreed to participate in the entire conference and plan travel accordingly. The loading dock for moving out will not be open until 2 p.m., Tuesday, February 1. Exhibitors who take down their booths prior to the end of the conference at 2 p.m., Tuesday, February 1, will be prevented from registering for their exhibit booth in 2023 for the first 30 days sales are open.

Official Show Decorator
We have received calls about companies other than Freeman offering show services. Our official show decorator is Freeman. The company handling our conference app is Core-Apps. You will receive an email offering enhanced listing options for your booth. They are a TASA partner.

Exhibitor Kit
Here is a link to the Freeman Exhibitor's kit if you have not received it directly from Freeman. Please note the discounted pricing deadline of January 4. There are additional discounts for ordering online through The information for ordering electricity and enhanced internet can be found at the bottom of the first window.

I look forward to working with you on a very successful event,

Jennifer Garrido